Award-winning apprenticeship management software.
Providing unparalleled configurability, efficiency and compliance
Introducing marking aid: watch Aptem Enhance’s feature launch on-demand
Deliver compliant apprenticeships in a way that's uniquely yours
A highly configurable end-to-end platform to manage the entire apprenticeship journey.
- Enrolment and onboarding
- Administration and compliance
- eLearning and ePortfolio
- Learner and employer engagement
Apprenticeship delivery management system trusted by nearly 200 training providers, universities and colleges
Aptem customers have benefited from:
77% reduction in time to onboard learners
Giving learners the best start to their programme.
ILR submitted in seconds
Removing the pain of monthly submissions.
75% reduction in email traffic for coaches
Allowing more time to focus on teaching.
Instant data for employer reviews
Resulting in more meaningful discussions.
The comprehensive platform for high-quality apprenticeship delivery
Offer a seamless learner experience
No more system confusion – give your learners, coaches and administration team one place to manage the entire apprenticeship journey, from enrolment to completion.
Drive better outcomes with highly tailored learning
Easily individualise learning plans, either in advance or during the programme. Bring your curriculum to life with a digital asset library, including SCORM assets.
Maximise profitability and quality
Spend less time on admin and more time with learners and coaches, thanks to trackers, process automation and self-service enrolment.
Minimise risk through compliant, system-driven processes
Gain confidence that your delivery meets regulatory requirements, through system-driven processes built with compliance in mind.
Enable data-driven decisions with powerful analytics
Drive better choices with rich insights on demand. Our apprenticeships data management system has built-in Power BI dashboards, OData for extraction, and User Generated Reports for bespoke reporting. Find out more.
Create a coherent user experience with system integration
Use Aptem’s pre-built integrations, including BKSB and Skills Forward, to enable a seamless learner experience within one system. Use Aptem’s open API to connect other systems like Moodle or your Student Record System.
How our customers are benefitting from Aptem
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Sammy Shummo, Group Director of Apprenticeships,
London South Bank University
Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. It has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.
Richard Bridge, Director of Learning Technology,
Corndel
It used to take us weeks of chasing – often up to 40 phone calls and emails – to get one apprentice onboarded. Now pretty much the entirety of that process is automated and streamlined within Aptem. That’s an enormous benefit.
Terry Hodgetts, Director of Corporate Client Solutions,
Aston University
We formed a Board for our apprenticeship provision, which is there to ensure our compliance obligations are met. It is therefore important that they have access to both quarterly and real-time compliance MI. The embedded Dashboards in Aptem focusing on Quality, Ofsted, Compliance and Funding are indispensable to us.
Jacky Ellison, Head of Learning and Development,
Resolve ASB
“I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.”
Dom Wilkinson, Product Owner, Lifetime Training
“Aptem is a suitable technology partner with a vision that aligns with our own around a relentless focus on driving quality.”
Terry Barnett, Chairman and Executive Sponsor of the project, Hawk Training
Comparing our product feature list to others
Standard features
Features that set Aptem apart
Features powered by AI
Aptem Enhance
AI-driven, high-quality features, replacing repetitive admin tasks
We are building a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.
As we roll out these features one by one, they build upon each other, creating a cumulative effect that makes the apprentice journey more engaging, more tailored and less resource heavy.
Available now:
Aptem Checkpoint – objective progress monitoring – view demo
Virtual assistant for learners – view demo
Coming soon:
Marking aid
Review summarisation
Feature spotlight
Aptem Apprentice is full of features that save time, improve regulatory compliance and help learners achieve their potential. Here are some of our customers’ favourite features of our apprenticeship management software.
Virtual assistant for learners
- Highly accurate and relevant apprenticeship related answers to learner queries.
- Purpose built for each apprenticeship standard.
- 24/7 answers to questions, enabling timely progression.
Marking aid: reduces time spent marking by 50%.
- Reduce the time required to provide feedback on submissions
- Automate admin heavy tasks associated with marking
- Ensures high accuracy and meaningful feedback
Aptem Assess: built in cognitive assessment
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 87% of learners the experience will take no more than 15 minutes.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
Communications Connector with Microsoft Teams
- Bring your organisation's Microsoft Teams licence into Aptem.
- Seamlessly plan and interact with online events including reviews, meetings, one-to-ones, workshops and placements, from within Aptem.
- Give your admins, learners and tutors a secure, familiar and consistent experience.
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, CENTURY, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employers’ logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can we make changes mid-programme and track functional skills and qualifications separately?
Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level. You can also set up Functional Skills and other qualifications as subprogrammes so you can personalise learners programmes at scale.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Q. Can you integrate with other registration systems and CRMs?
Yes, we offer open APIs that enable integration with systems including SITS, EBS, Salesforce and Microsoft Dynamics.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Your Aptem implementation
As a configurable platform, you can truly make Aptem your own. Our team of apprenticeship experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.
Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.
Apprenticeship expertise
Our implementation team has extensive experience working within the apprenticeship sector, meaning we understand the regulations, processes and challenges.
Ongoing training
All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.
UK-based support
Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.
Continual investment
We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
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Events
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Training
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Resources
Thought leadership webinars
UCAS Project Next Gen – with Pete Milsom, UCAS Partnerships Manager
Thursday 28 November | 11am – 12pm | Register here
Pete Milsom will provide insights following a major UCAS project. Full details to follow shortly.
Industry events
SROC (Student Records Officers’ Conference) Apprenticeship Day
28 November 2024 | Woburn House London
We are proud to be headline sponsor at SROC’s Apprenticeship Day event in November, featuring presentations on Ofsted, ESFA and reconciling HESA, and ILR reporting for HE providers. Tickets are available here.
Aptem customer events
aSpire 2025 – Aptem’s Customer Conference
15 May 2025 | The Grand Hotel, Birmingham
We’re excited to bring our customers together for the first time for a tailor-made experience that will leave you full of ideas, knowledge and new connections.
At this exclusive event, Aptem customers will be able to deep dive into ‘how to’ sessions, attend specialised workshops by trusted industry partners, understand upcoming features and updates, get hands-on tips to maximise use of Aptem, and much more.
Book your tickets here.
Product briefing webinars
Customers will be invited to these training sessions via email.
Aptem Masterclass: using Aptem to monitor learner progress
Tuesday 19 November 2024 | 11am – 12pm
Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.
Here is some recent content that you might find of interest:
- Webinar: AI-powered innovation in apprenticeship delivery through Aptem Enhance
- The future of UCAS apprenticeships
- Aptem & Lifetime Training case study
- How operations optimisation can benefit vocational training providers
- Finding the best apprenticeship delivery platform
- Case study: the B-Skill & Aptem partnership
- Ofsted, data, and the role of your apprenticeship delivery system
- How AI will signify a step-change in delivery for apprenticeship providers
See all our articles here.
Latest eBook
Using Aptem to inform your Self-Assessment Report (SAR)
Latest white paper
How Independent Training Providers (ITPs) can survive and thrive in an inflationary market
Previous white paper
Overcoming resistance to change: implementing new technology
Aptem Intelligence Dashboard
We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the ESFA data.
Access the Aptem Intelligence Dashboard here.
Latest case study: Hawk Training's implementation of Aptem
In this case study, the Aptem Team share their views of the exemplary approach taken by Hawk Training on this significant system change project, which holds the potential for transformative outcomes for their organisation.
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
