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Who uses Aptem?

Universities

More than 60% of universities use Aptem

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Training providers​

Differentiate, compete and grow using Aptem

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Colleges​

Compliant, flexible apprenticeship delivery

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Employability providers​

Jobseeking and case management in one

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What is Aptem?

Aptem develops technology that enables people to learn and improve their lives. Its products are designed to make the delivery of skills and employability training simple. Aptem’s flagship product is Aptem Apprentice, an apprenticeship management system, utilising AI features to ensure regulatory compliance, support funding management, and increase learner success.

Since 2009, our scalable apprenticeship, vocational training, and employability software has supported providers and learners with the tools they need. Our dedication to education and employability has enabled Aptem to become the market-leading apprenticeship delivery software, supporting over 130,000 learners every day across the UK.

We offer a range of products, to suit different vocational training programmes: Aptem Apprentice is a complete end-to-end apprenticeship delivery platform. Using Aptem Enrol enables secure, remote onboarding, allowing learners to easily access their programmes. Aptem Employ is our unique self-service job seeker portal that reduces the time taken to find work by 50%. The Aptem Skills software delivers the adult skills fund, bootcamps and commercial learning to increase employability.

To find out more about how Aptem’s products can support your organisation, book a demo with our UK-based team today.

Aptem software on a computer screen

I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner. Our learners are telling us that it is easy to use, great to track their progress and full of all the information they need. Since moving to Aptem, satisfaction with learning technology has improved by 6%. The end result of this is that 90% of achievers state that ‘their performance has improved as a result of achieving their apprenticeship’.

Dom Wilkinson

Product Owner

This is a best-in-market system that reflects the high standards that come with the Hawk Training brand. I’m proud of our team and thrilled to have fostered such a positive relationship with the Aptem team. The expertise and approach of Aptem’s Implementation Consultants enabled us to build trust and confidence from the outset – and it helps that they are great people to work with.

Vanessa Jones

Operations Director

The industry as a whole is constantly evolving, as evidenced by the significant changes to the funding rules in August 2022. Layer that with our curriculum demands, client requirements and growth ambitions. We needed a system that is agile and a team behind it that can react quickly.

Richard Bridge

Director of Learning Technology

Aptem Enrol is user-friendly, flexible and allows for compliant remote-onboarding. We anticipate that it will save us administrative time and money and save on mileage and printing costs, meaning that all-important first meeting with the learner can be focused on teaching and learning.

Daniel Dowson

Director of Funding and MIS

Aptem was several miles ahead of everybody else.  A good apprenticeships management system isn’t just about the administration. It’s about the user experience, both for the apprentice and for the employer. In Aptem, we found a tool that is truly adding value to the service that we’re delivering.

Terry Hodgetts

Director of Corporate Client Solutions

Aptem allows us to onboard learners and complete compliance documents remotely and efficiently, which has been imperative in the current climate and reduced the time spent on admin. With Aptem’s distance learning functionality, we can continue to provide our clients with excellent training online.​

Paul Wileman

CEO

We are absolutely thrilled to be working with Aptem as our online ePortfolio provider. All aspects of the organisation will have a clear view of our apprentices' journey with an enhanced enrolment process and streamlined procedures that span the whole apprenticeship. Our ongoing ambitions to grow our apprenticeship provision will be supported by this fantastic investment.

Lynsey Whitehead

Director of Business Engagement, Partnerships & Apprenticeships

Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.

Ryan Palmer

Director of Quality and Impact

We were particularly impressed by the enrolment functionality within Aptem, with its ease of use for both apprentices and trainers. From an SLT perspective, we will now be able to report from one platform on all areas of the apprenticeship provision, which will have a huge impact on our ability to scale and make data-driven decisions.

Suki Rai

Vice Principal, Funding, Data & Compliance

Aptem offers a range of products to support skills and employability

From onboarding through to completion of EPA, use award-winning, end-to-end Aptem Apprentice for apprenticeship management and delivery.

  • Customisable
  • Compliant digital enrolment
  • Full eLearning delivery
  • Sophisticated reporting
  • Integrations and APIs
  • Process automation allowing focus on quality
Learn more

Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.

  • Supports classroom delivery, blended and fully remote learning
  • Allows delivery of multiple aims
  • Several integrations to ease delivery
Learn more

Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.

  • Eliminates manual chasing
  • Manages Ofsted, ESFA and GDPR requirements
  • Integrates with other college systems
Learn more

Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.

  • Full employability eLearning library
  • Integrated Zoom
  • Vacancies from most job boards in the UK
Learn more

From onboarding through to completion of EPA, use our award-winning, end-to-end apprenticeship delivery platform – Aptem Apprentice, to deliver your apprenticeship programmes.

  • Customisable
  • Compliant digital enrolment
  • Full eLearning delivery
  • Sophisticated reporting and analytics
  • Integrations and APIs
  • Process automation allowing a focus on quality
Learn more

Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.

  • Supports classroom delivery, blended and fully remote learning
  • Allows delivery of multiple aims
  • Several integrations to ease delivery
Learn more

Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.

  • Eliminates manual chasing
  • Manages Ofsted, ESFA and GDPR requirements
  • Integrates with other college systems
Learn more

Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.

  • Full employability eLearning library
  • Integrated Zoom
  • Vacancies from most job boards in the UK
Learn more

A complete solution to managing course applications, admissions, payment and reporting. It gives you full transparency across your commercial, short course or CPD offering.

  • Address your current material drop-our rates through a streamlined application process.
  • Cross sell and Up sell other relevant products and additions.
Learn more

Aptem Enhance

AI-driven, high-quality features, replacing repetitive admin tasks

We are building a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.

As we roll out these features one by one, they build upon each other, creating a cumulative effect that makes the apprentice journey more engaging, more tailored and less resource heavy.

Available now: 

Aptem Checkpoint – objective progress monitoring – view demo

Virtual assistant for learners – view demo

Marking aid and feedback assistant – view launch demo

Coming soon: 

Review summarisation

Award-winning

Our approach

There are over 100 of us in the Aptem team – 65% of whom are developers; from those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.

We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.

Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition, we offer regular product training sessions and publish a roadmap detailing how we are improving and enhancing our products.

Learn about our approach

Our approach

There are over 100 of us in the Aptem team – 65% of whom are developers. From those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.

We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.

Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition we offer regular product training sessions.

Learn more

Aptem news and events - get involved

We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:

Thought leadership webinars

The latest on Functional Skills: sector analysis and recommendations
Wednesday 26 February 2025 | 10am – 11am | Register here

Due to the announcement from the Department for Education regarding the removal of Functional Skills exit requirements for adult apprentices, we have rescheduled this webinar. Please join us on the new date, Wednesday 26 February at 10am, when we will have clarification on some of the key questions. We will discuss the new rules, share fresh analysis, and provide guidance for providers from a quality perspective. The recording will be shared with all those who register.


Upcoming product showcase webinars

Aptem Enhance quarterly update: Review summarisation, marking aid, and virtual assistant
Tuesday 25 February 2025 | 11am – 12pm | Register here

Live demo: How Aptem fuels exceptional growth and learner success
Tuesday 18 March 2025 | 11am – 11:30am | Register here

Aptem product roadmap: Q1 2025 update
Tuesday 25 March | 11am – 11.30am


Industry events

AELP AI & Digital Summit 2025 – Stand 1
Wednesday 26 February 2025 | Millennium Point, Birmingham

We are proud sponsors of this inaugural AELP event, focused on the potential effects of AI on the skills sector. The event offers an opportunity to consider how your organisation can get ahead of the curve when it comes to AI adoption. Visit Stand 1 to hear what the Aptem system offers forward-thinking providers, looking to benefit from the latest technology. Book your conference tickets here.

Apprenticeships and Training Conference 2025 – Stand A31
Monday 10 March – Tuesday 11 March 2025 | ACC Liverpool

We look forward to the flagship apprenticeship and training conference of the year, an insightful two-day event where we’ll have the opportunity to connect with familiar faces and new contacts. Aptem’s Chief Product Officer, James Love, will be running a workshop on navigating the ethical and regulatory landscape of AI in apprenticeships alongside Manjinder Kainth, Chief Executive Officer of Graide, and Manya Sikombe, AI Specialist at Jisc. Book your conference tickets here.

The Apprenticeship Guide Awards 2025
Thursday 1 May 2025 | Hilton Manchester

We are proud to be headline sponsoring The Apprenticeship Guide Awards 2025. Aptem CEO Richard Alberg will be speaking at the awards ceremony. You can read more about the awards here and you can find more information about the award categories here.


Aptem customer events

aSpire 2025 – Aptem’s Customer Conference
15 May 2025 | The ICC, Birmingham

We’re excited to bring our customers together for the first time for a tailor-made experience that will leave you full of ideas, knowledge and new connections.

At this exclusive event, Aptem customers will be able to deep dive into ‘how to’ sessions, attend specialised workshops by trusted industry partners, understand upcoming features and updates, get hands-on tips to maximise use of Aptem, and much more.

Book your tickets here.

Product briefing webinars

Customers will be invited to these events via email.

Making the most of Aptem’s compliance documents functionality
Tuesday 4 March 2025 | 11am – 12pm

Preparing for EPA with Aptem
Thursday 20 March 2025 | 11am – 12pm

Communications Connector for Microsoft Teams – including the latest feature updates
Tuesday 1 April 2025 | 11am – 12pm

Short course delivery for non-apprenticeship learners
Tuesday 29 April 2025 | 11am – 12pm

​​​​​​Aptem Help Centre enhancements
Tuesday 27 May 2025 | 11am – 12pm

Building a seamless apprenticeship enrolment process with Aptem
Tuesday 10 June 2025 | 11am – 12pm

Practical Aptem tips to keep you R14 ready
Tuesday 24 June 2025 | 11am – 12pm

Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.

Here is some recent content that you might find of interest:

See all our articles here.


Latest eBook

Using Aptem to inform your Self-Assessment Report (SAR)

Read eBook

Latest white paper

How Independent Training Providers (ITPs) can survive and thrive in an inflationary market

Read white paper

Previous white paper

Overcoming resistance to change: implementing new technology

Read white paper


Aptem Intelligence Dashboard

We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the ESFA data.

Access the Aptem Intelligence Dashboard here.

Latest case study: Hawk Training's implementation of Aptem

In this case study, the Aptem Team share their views of the exemplary approach taken by Hawk Training on this significant system change project, which holds the potential for transformative outcomes for their organisation.

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.